In Peachtree 2009, how do I go back and look at a period in 2004?

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  We have newest version of Peachtree Quantum. How can we do a purchase order to a vendor who requires payment in advance (25% upon entry, 75% before shipment is made) without actually receiving the items before they are shipped?
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  In Peachtree 2009, how do I go back and look at a period in 2004?
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  This question applies to a retail store environment: I would like my financial income statement on Peachtree to accurately reflect revenues and profit....when I receive "inventory" do I put the bill in as inventory/asset or an expense?
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